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Empowering Youth and Building Families and Communities

REFUND POLICY

REFUND POLICY - SPRING 2022

JCW Foundation, Inc. requires all participants and potential registrants to fully understand, acknowledge, and agree to this refund policy prior to registering his/her child. 
 
1.    No refunds will be issued to any participant due to overscheduling of the participant or his/her child. 
a.     All JCW Foundation, Inc. programs require a minimum commitment of 2 hours per week (not including game arrival time), which includes game day (Saturday or Sunday) and one practice day during the week (voted on by parents). Participants who are unwilling or unable to make that commitment will not receive a refund
 
2.    JCW Foundation, Inc. discourages participants from registering only on condition of specific team placement or coach assignment
a.     In the event participants are not assigned to a specific team, coach, or partnered with other specific participants, even if requested, refunds will not be given.
 
3.    No refund will be issued due to participants whose season is terminated or suspended due to violation of Parent Code of Conduct or Player Code of Conduct
 
4.    No refunds will be issued for merchandise purchased at the time of registration or during the season. If there is a manufacturer’s defect with merchandise purchased at the time of registration, please contact us.

5.    No refunds will be issued for illness or emergency. In cases of serious illness or emergency after expiration of the refund period, but before the first game, if the entire season will be missed, participant must provide JCW Foundation, Inc. with a written doctor’s statement that player is under his/her care to consider a future credit request (minus uniform cost and cost of any equipment purchased during registration). JCW Foundation, Inc. will consider the request for a future credit in its sole and absolute discretion. Requests for future credit should be sent to JCW Foundation, Inc. at [email protected]
 
Participant Refund Request
Refund requests will only be considered upon participant’s written notice to JCW Foundation, Inc. at [email protected] before the applicable registration deadline (The first day after regular registration ends). To clarify, the refund period specifically excludes any late phase. Furthermore, participants will not receive any refund after expiration of the first day that registration ends.

1.    In order for a refund request to be processed, it must be received no later than the first day after regular registration ends. This does not include refunds issued by our organization due to issues beyond our control, such as items not available that were purchased, etc

2.    All processing fees and donations are non-refundable

3.    Refunds issued will include the division price minus any discounts applied as well as a $15.00 administrative fee. Refunds will be issued to the original form of payment. If the original form of payment is not available to process the refund, a manual checks may be issued to the primary parent/guardian and sent to the address on file.
 
I/we as parent/guardian and child have read this JCW Foundation, Inc. refund policy and fully understand its terms, and agree to the terms of the policy.

WAIVER INFORMATION AND CONSENT TO PARTICIPATE

WAIVER INFORMATION AND CONSENT TO PARTICIPATE
 
We realize that no activity is without the possibility of unforeseen hazards which could result in injury to an individual. As the parent of legal guardian of the participant named in this registration, you are to be aware of your responsibility to instruct him or her of the importance of conduct which will ensure safety and enjoyable time while participating in sports clinics and/or league activities (including cheerleading).
 
In addition, participation in sports can include possible exposure to illnesses from infectious diseases, including, but not limited to MRSA, Influenza, and Covid-19. JCW Foundation has put in place preventative measures to reduce the spread of Covid-19 and other infectious diseases; however, the organization cannot guarantee that you or your child(ren) will not become infected with Covid-19 or other infectious disease. Furthermore, attending organizational events and activities could increase your risk and your child(ren)'s risk of contracting Covid-19 and other infectious diseases.
 
By signing this form, you, as the parent or legal guardian, agree to assume the risk and hazards which are inherent with these types of activities, including exposure to infectious diseases, such as Covid-19. You also agree to absolve and hold harmless the hosting organization, JCW Foundation, Inc. and their representatives for damages, loss or injuries to the participant for whom you sign, which occur during the normal course of participation in the activities.
As the parent or legal guardian of the participant named in this registration, I hereby give my full consent and approval for my child to participate in sports clinics and/or league activities (including cheerleading) as designated in this form. Also, I hereby certify that my child is fully capable of participating in the designated activities and is healthy and has no physical or mental conditions that would restrict full participation.

PERMISSION TO TREAT

PERMISSION TO TREAT
 
As the parent or legal guardian of the participant named in this registration, during participation in organizational activities, I give permission to JCW Foundation, Inc. and its representatives to take action as seems appropriate to protect the health and well-being of the participant. This authority extends to seeking medical care from any physician(s) necessary to preserve the health and physical well-being of the participant, or receiving first aid care from organization representatives or other trained personnel. 

PHOTO AND VIDEO RELEASE

PHOTO AND VIDEO RELEASE
 
Photographs or video of the participant may be taken at clinics, league games, or other events either sponsored by JCW Foundation, Inc., or for which they are a participant. In the event photographs or videos of the participant are used, we will make every effort to protect the participant’s identity by not placing identifying information in printed materials or on the website.

I give permission and consent for the participant named in this registration to allow photographs and/or videos to be taken during clinics, league games, and other events either sponsored by JCW Foundation, Inc., or for which they are a participant. I further give permission and consent that any such photographs or video may be published without my review and used by JCW Foundation, Inc. and its agents to promote clinic and league activities, as well as other events either sponsored by JCW Foundation, Inc., or for which they are a participant. I am also aware that I will not receive monetary or other types of compensation for the use of photographs or videos of the participant.

PARENT CODES OF CONDUCT

CODES OF CONDUCT FOR PARENTS

As a JCW Foundation, Inc. parent or guardian, you play a special role in the development of your daughter or son, and of his/her teammates. Your encouragement and good example will do more to ensure good sportsmanship and self-discipline than any other influence. 
These Codes of Conduct provide guidance pertaining to behavior towards players, other parents, coaches, and officials, and can be summarized in the following three principles: (1) Supporting your child; (2) Setting a good example; and (3) Promoting a safe environment


Supporting Your Child:

  • Demonstrate positive support at all JCW Foundation, Inc. activities, whether at home or on the road, at the practice field, or during a sanctioned activity
  •  Constructive criticism is acceptable, but what we are not going to do is tear down or belittle the youth
  • Encourage your child to follow learned rules regarding inappropriate game behaviors, such as cheap shots, chop blocking, unsportsmanlike acts, etc. which can hurt other players and get them ejected from a game and suspended from playing in additional games
  • Explain to your child that there is a zero-tolerance policy regarding fighting. Fighting will not be allowed, and he or she may be suspended for a game or for a season as a result.

Setting A Good Example:

  • Be a positive role model role model
  • Refrain from the use of drugs, tobacco, and alcohol at any JCW Foundation, Inc. activity 
  • Refrain from the use of derogatory comments, including, but not limited to profanity bullying, or offensive remarks directed towards players coaches, or officials
  •  Understand that unacceptable parent behaviors may result in removal from a JCW Foundation, Inc. event

Promoting A Safe Environment

  • JCW Foundation, Inc. is committed to protecting the youth in our programs, therefore, only those who are authorized as JCW Foundation, Inc. coaches are authorized to be on the field during games or practices. 
JCW Foundation, Inc. is asking all parents to adhere to the codes of conduct for parents

CODES OF CONDUCT FOR PLAYERS

CODES OF CONDUCT FOR PLAYERS

It is a privilege to play sports for JCW Foundation, Inc. and as a player, I will:
  • Treat my fellow team mates, my coaches, and officials with the utmost respect

  • Play the game for the game’s sake and not just to please my parents or coach

  • Be humble when we win and gracious when we lose
  • Learn and follow the rules for each sport that I participate in and play the game fairly 
  • Work for the good of my team and give my best effort at all times
  • Show respect for the authority of the referee, even though I will sometimes disagree with his/her calls
  • Show good sportsmanship before, during, and after games. I understand that each sport is a game, and that the players on the other team are my opponents, not my enemies
  • Conduct myself with honor and dignity and treat other players as I would want to be treated
  • Control my temper and not retaliate even if I believe I have been wronged
  • Not use or possess tobacco, alcohol, or illegal or performance-enhancing drugs
 
JCW Foundation, Inc. is asking all players to adhere to the codes of conduct for players as set forth

Contact Us

JCW Foundation, Inc.

3654 Government Street, Suite 9
Alexandria, Louisiana 71302

Phone: 318-308-1394
Email: [email protected]

JCW Foundation, Inc.

3654 Government Street, Suite 9
Alexandria, Louisiana 71302

Phone: 318-308-1394
Email: [email protected]
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